Objective

To provide guidelines to be followed when the employee leaves the company either due to Resignation or Termination. This is to ensure that both parties have all issues tied to mutual satisfaction in a fair manner.

 

Termination of Service

During probation period and / or extended period of probation, every staff is liable to be terminated at any time without any notice or assigning any reason(s) thereof.

 

On confirmation, services of a staff member can be terminated by giving one month‘s notice, or by payment of one month‘s basic pay in lieu thereof. For disciplinary cases, no payment or notice period is required.

 

Resignation

All employees whether confirmed or not, will not resign from the services of the Institute in the middle of the academic session. However, management may use its discretion in case of representation of extreme unavoidable circumstances by the departing employee. During non-teaching period all employees are required to give one month's notice or salary in lieu of notice period.

 

Faculty Members:

All faculty members are liable to give two month's notice or two month's salary in lieu of notice period in the middle of the academic session. All faculty staff are required to fill an Exit Form (Annexure 10) on leaving the institute.

 

Placement/Programme/Admission Staff:

Placement/Programme/Admission staff work in tandem with the academic functions of the institute and are the integral part of the academic development of the students. Hence, if they resign from the services of the institute in the middle of the academic session, they are liable to give two month's notice or two month's salary in lieu of notice period. All Placement/Programme/Admission staff are required to fill an Exit Form (Annexure 10) on leaving the institute.

 

Administration and other staff:

Administrative and other staff members whether confirmed or not are required to give one month notice or pay one month's salary in lieu of notice period. Employees working in the capacity of Asst. Manager and above are required to fill an Exit Form (Annexure 10) on leaving the institute. It is the sole discretion of the management to accept the notice period served by the departing employee and decide the relieving date before expiry of such notice period. The Institution shall not be under any obligation to pay for the non served notice period.

 

Process for Resignation

 

The mail /letter has to be sent to the Director. Written acceptance of resignation will be given to the employee clearly specifying the date of relieving by HR Department. All departing employees are required to handover his/her assigned responsibilities to the designated person and get a confirmation from him/her that all job responsibilities have been handed over to the satisfaction of the line manager. During the notice period the employee will help to complete all formalities including exit interview, handing over the no dues certificate and PF withdrawal forms. The HR/Administration will help in procuring the No Dues Certificate. On receipt of No dues Certificate the full and final settlement of account would be prepared. Final payment cheque shall be issued along with Experience-cum-Relieving Certificate. This will be telephonically communicated to the employee who can to either pick the cheque from LR or it will be posted to the address as mentioned by them.

 

 

Please note once the duly completed no dues certificate reaches the office it will take 15 days to clear the account.

 

Retirement

 

Staff shall retire from service of the Institute on attaining the age of superannuation fixed at 58 years. However, the retirement age may be changed from time-to-time by the management. To determine age of retirement, the official record of age available with the Institution shall be treated as final However, fresh arrangement can be made to avail the service of the retired employees on consultancy basis on terms fixed by the management, which will be at the sole discretion of the Management.

 

In case of long unsanctioned leave

 

You will be considered to have voluntarily abandoned the service of the organisation if you fail to report for duty, either after 5 days from the date of expiry of your sanctioned leave, or you are absent for a period of 5 consecutive days or more without sanction or if you turn up to rejoin duty after an unauthorized absence of more than 5 days and are unable to explain your absence to the satisfaction of the organisation.

 

Return of IILM’s Property

 

You shall promptly upon the termination of your employment, deliver organisation‘sequipments and belongings (laptop, mobile phone, data card, books, visiting cards etc.), correspondence and all other documents, papers and records in whatever form, including but not limited to, electronically held data containing or referring to any client, proprietary or confidential information concerning the business of the Firm and of any of its Clients which may have been prepared by you or have come into your possession, custody or control in the course of your employment. You shall not keep any copies of these items.

 

No copy (printed or digital) of any document or proposals or report or contacts‘ data base can be made by the departing employee. Any violation of the Institute‘s intellectual property ownership or rights will be taken very seriously, and legal action may be initiated against such employees who are found to have taken any organization document or file or presentation or any other official records.Issue of No objection certificate / Recommendation & Relieving letter

 

Any employee requiring such letter/s / NOC, may forward their request to their respective area heads/directors, who may forward recommendation of such letters to corporate HR at IILM, Lodhi Road.

 

The Corporate HR team will issue such letters to the respective employee in its standard format.