INTERNET / EMAIL

The Institute‘s  computers,  computer  files, the  e-mail  system,  Internet  access  and the  software furnished to employees  are  the  Institute‘s  property  and are  meant for  official  work.

The Institute  specifically  prohibits  the use  of  computers,  handhelds  and the  e-mail  system  including Internet   access  in ways  that are  disruptive,  offensive  or harmful  to morale.  This includes  sexually  explicit  messages,  images  and  cartoons,  ethnic  slurs,  racial  comments,  off-  color jokes  or anything  that  could be  construed  as  harassment,  shows  disrespect  for others,  defames or  slanders  someone, or  otherwise  harms  another person  or business.

Employees   may  not  access   the   Internet   to   visit   any  websites   that   contain   pornographic  content, any  discriminatory  message,  or one that  disparages  any  group.

Employees  may  not use  computers  or the  e-mail system  for  commercial  messages  of  any  kind or   for    messages    of   a   religious   or   political   nature,   solicitations,   gambling   or   other  inappropriate  usage.   E-mail   and   Internet   access   should   be  used   in   such   a   way   that  all  transmissions,  whether internal  or external,  are  accurate,  appropriate,  ethical  and lawful. Employees  of  the  Institute  are  permitted  to use  their   email or  intranet  accounts  only  for official  communication.   Sending  emails the  like  of festive  greetings,  initiating  or  partaking  in unauthorized  or  inappropriate  discussions,  sending  emails with  heavy   attachments,   or  forwarding  chain mails,  etc. is  strictly  prohibited.

 

SOFTWARE

Illegal  duplication  of software  or  violation  of  copyright  laws by  the  duplication  or sharing  of software,   installing   of   pirated   software   or   the   distribution   of   copyrighted   material,  downloading of   non-work  related  or  objectionable  files is  strictly  forbidden.  An employee  should not  misuse  a password,   access  a file  or retrieve  a stored  communication  that is  not  normally  accessible  to that employee.

Access is provided   to   employees   for   various   online   software   and   resources.   All  data  contained   therein    is   property   of    the    Institute   and    therefore    may   not   be   misused,  communicated,  handed  over  or passed  on in  any  format and  through  any  medium to  anyone  other than  for whom  it is  intended  by  the   Institute.  Immediate action will be taken against those found guilty  of violating  this  policy.

 

MEASURES

In  order  to enforce  these  policies,  computer,  Internet  and e-mail  usage  may  be  monitored  by the  Institute,  including  retrieving  and reading  e-mail  messages  and other  computer  files, and monitoring  of Internet  traffic.  Therefore,  e-mail  messages  and other  use  of the  Institute's  computers  is not confidential,  and even  though  you  may  be issued  a private  password or  other  private access  code  to log  in to  a  system,  you  may  have little  expectation  of privacy  with regard  to your  use of the  system.

Employees should immediately notify the management of any violation of these policies.  Those found guilty   of   violating   these   policies   will   be subject   to   disciplinary   action, suspension of online accounts or if necessary, face termination of employment.

 

LAPTOPS

In   view of the requirement of the profile, only the employees of Delhi,   Gurgaon and Noida campuses shall be issued laptop and blackberry for  official purpose. Eligibility of the Laptop and blackberry is the discretion of the management and cannot be claimed as a right.

 

Once the laptops are issued, the individuals will become conditional owners of the laptops. These   employees   will  therefore  be  responsible  for the  laptop‘s  security,  maintenance,  and replacement  of parts   including  the battery  which gets  worn out  due to  usage.  Beyond  the warranty  provided by  the  manufacturer  or  supplier,  all damages  and losses  are to  be borne  by the individual employees. In case the laptop has to be sent for repair, the Institute may permit the individual to borrow a stand-by laptop (if available) for a period not exceeding 10 days.

 

No person may pass on or hand over the laptop provided to them, to another person without fulfilling certain formalities which include clearance from HR and the CIO.

The Institute reserves the right to occasionally check all systems in compliance of policies.

 

 

For laptop policy:

Each employee will be issued a laptop/netbook on joining. After 2 years the ownership of the laptop/netbook is automatically transferred to the employee.

In case an employee leaves in the first two years of service, a depreciated amount of the same will be deducted from the full & final settlement.

 

UPDATES / REVISIONS

As and  when  necessary  employees  need to  comply  with system  policies,  installation  of software upgrades,  cooperate  in the  up keep  of their  systems  and online  profiles  in order  to meet the  Institute‘s  standards.

Management reserves the right to update or modify these policies as and when necessary.