Holidays:

There are 10 declared holidays in a year.

 

Leave Policy

 

 

 

 

 

 

 

 

 

 

Note: Leave is earned by duty or services and cannot be claimed as a matter or right. Hence, all leaves will be considered approved only if the same is sanctioned. You are required to proceed on leave only on its approval. Non-adherence to this will tantamount to misconduct and will be seriously viewed. Faculty Members may not avail Earned Leaves during teaching session.

 

Second Saturday Off:

All the Staff Members/ Faculty Associates/ Faculty Members on 6 day track are allowed to take off on second Saturday of every month.

 

 

General Conditions:

• Leave is earned by duty or services and it cannot be claimed as a matter of right.

• The leave year is from 1st July to 30th June of the next year.

• In case of the exigencies of work, it will be open to the Competent Authority to refuse, postpone, revoke or reduce leave of any description.

• During the period of leave, staff members shall not take up or accept any employment or work either on remuneration or without remuneration.

• During the period of suspension, staff members shall not be granted any leave. However, during the pendency of disciplinary proceedings, the competent authority may grant leave.

 

 

• Sundays and or/ holidays as may be declared by Institute, may be prefixed and /or suffixed to any kind of leave, but intervening Sundays and Holidays, will be counted as a part of leave.

• Combination of leave: Sick Leave/Emergency Leave cannot be availed of in conjunction with any other kind of leave/holidays.

• Before proceeding on any kind of leave, staff members shall intimate to the Competent Authority his/her address while s/he is on leave and shall keep the said authority informed of the changes in address, if any.

• Overstay beyond the sanctioned leave shall be treated as leave on loss of pay unless the concerned staff members has got the extension of leave sanctioned (by Competent Authority) before the expiry of the leave already sanctioned. However, before treating such unauthorized absence as leave on loss of pay, the competent authority shall satisfy itself that there were no extenuating circumstances, which prevented the staff members from obtaining prior sanction for overstay. Over-stay of leave beyond 10 days without proper sanction can call for disciplinary action.

• National, Regional and Declared Holidays will be decided in December each year for every calendar year (January to December).

• On resignation from the service of the Institute, if the employee has taken any Earned Leaves or Emergency Leaves/Sick Leaves, the same shall be considered as LWP.

 

Sick Leave / Emergency Leave:

 

 

• All Staff members and Faculty members who are on 6 day track will be granted sick leave/emergency leave for a maximum period of 12 days i.e. 6 Sick Leave and 6 Emergency Leave during the leave year. Staff members who are appointed during the course of the year shall be entitled to it on pro-rata basis. Faculty members who are on 5 days track are entitled to 5 Emergency Leave and 5 Sick Leave, those on 4 days track are entitled to 4 Emergency Leave & 4 Sick Leave and those on 3 day track are entitled to 3 Emergency Leave and 3 Sick Leave. For availing Sick Leave, all employees (Staff/Faculty Associates/Faculty) are to submit valid medical certificate.

• Sick leave/Emergency leave remaining unavailed will lapse at the end of the leave year.

• For availing sick leave, the employee has to submit a medical certificate issued by a registered medical practitioner having minimum MBBS qualification. In case the medical certificate tendered in lieu of the sick leave is not valid, the same shall be treated as cancelled and will be subject to deduction of salary and in such cases strict disciplinary action including termination of services can be taken place.

• Sick Leaves/Emergency Leaves may also be availed for diagnostic purposes, however prior approval must be taken and a certificate must be submitted for the same.

 

Earned Leave (EL):

EL will be credited to the leave account of employees after one year of service. EL credited to the individual‘s account will be from the date of joining to 30th June and thereafter with respect to each year, i.e. on 1st July to following 30th June.

E.g. For the Leave Year - 01.07.13 to 30.06.14, 30 days leave credited on 1st July 2013 for all Staff and  Faculty on 6 day track and 15 days for Faculty on 5 day track, 4 day track and 3 day track

Procedure for EL Sanctioning:

• EL should be recommended by the immediate superior and approved by the Area Head/Line Manager and then it goes for the final approval.

• Requests for EL shall be made at least 15 days in advance.

• Weekly–off, declared holidays falling within the earned leave period will be counted as Earned leave.

• EL will be credited on pro-rata basis.

• An employee can avail ELs which he/she have already earned and having in their leave account.

• EL can only be taken in non-academic period (i.e. during no academic activity and the session is closed).

• EL Encashment:

• All the employees on 6 day track are eligible to encash 15 days EL in a year. This will be applicable from 1st July 2012. For encashment purpose last years’ (as on 1st July) basic salary will be applicable. EL will be encashed only on basic salary.

 

Maternity Leave (ML):

This is applicable to all female staff who have completed one year of continuous service and have attended at least 80 days in office. ML may be granted to a female faculty / staff members for first two surviving children. A maximum period of three months of ML may be sanctioned all such employees with pay. For availing ML, they have to submit a medical advice letter from a qualified doctor.

The faculty/staff member will have to necessarily join back to duty on completion of Maternity Leaves; however, in case of medical exceptions a certificate may be submitted for the extension of leave which may be granted on its merits.

       

Leave without Pay (LWP):

In case of a staff members whose SL/EmL/EL has been exhausted or taken in excess of the entitlement or who has extended leave without informing the authorities of the Institute, those excess leave EmL/EL taken will be treated as leave without pay (LWP), if approved expert facto by the management. If the leave is not so authorized, it will be considered as violation of conduct rules and dealt accordingly.

       

Study Leave:

A study leave/extended/deputation for a maximum period of two years may be available on recommendation of the Director only after the faculty members has completed at least five years of continuous service at the Institute.

• Eligibility of study leave would be assessed on how this leave would improve the intellectual capital of the institute.

• Should be applied 30 days in advance in the beginning or end of academic year.

• During the period of study leave the faculty member will not be entitled to draw any salary. He will also not be automatically entitled for promotion as a result of his receiving any advanced degree during the course of his study leave.

• During the period of study leave the faculty will not engage in any gainful employment in other organization and an employee will have to sign an undertaking binding them to the terms of such leave.

• After completing the study leave, rejoining of the faculty will always depend upon the availability of vacant position in the concerned department.

 

Leave Applicable for Contractual Employees:

Contractual employees will be entitled to 6 Sick Leaves and 6 Emergency Leaves that is 12 leaves in a year and the 10 declared holidays (Gazetted, festival etc). Contractual employees will not be entitled to Earned Leaves.

 

 

       

Procedure for applying for Leaves:

Below is the SOP for leave application process which needs to be followed for all cases. No leave will be considered sanctioned outside this process.

• Application to be made in hard copy and given to your superior/line manager.

• Superior to recommend with reasons and send to the Head of Campus.

• Medical leave, if in an emergency can be taken with information but needs to be backed up by a medical certificate.

 

 

Leave cannot be claimed as a matter of right. Hence, all leaves will be considered approved only if the same is sanctioned. You are required to proceed on leave only on its approval. Non adherence to this will tantamount to misconduct and will be seriously viewed. Therefore, all unapproved leaves will be treated as without pay and salary deduction will take place accordingly.